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Last updated February 3, 2026
Vendor and Sponsor Participation Agreement
This Vendor and Sponsor Participation Agreement (“Agreement”) is entered into by and between OSMOSIS Institute, LLC, dba OSMOSIS Association, a New Jersey for-profit association (“OSMOSIS” or “Association”), and the undersigned vendor or sponsor (“Exhibitor,” “Sponsor,” or “Participant”), collectively referred to as the “Parties.”
This Agreement governs participation in OSMOSIS-sponsored conferences, summits, exhibitions, and related events (“Event”).
Use of Physical and Virtual Space
The exhibit space, sponsorship placement, or virtual presence assigned under this Agreement is for the exclusive use of the Participant identified herein.
Responsibility and Liability
The Participant is mutually responsible for its exhibit area, materials, equipment, and personnel. The Participant agrees to mutually reimburse OSMOSIS and/or the venue (“Exhibition Facility”) for any damage caused to floors, walls, ceilings, fixtures, furnishings, or equipment arising from Participant’s use. The Participant assumes all risk of loss, theft, or damage to its property and waives any claim against OSMOSIS and the Exhibition Facility arising therefrom.
Insurance Requirements
The Participant shall maintain, at its own expense, adequate insurance coverage. Coverage should include Commercial General Liability Insurance with limits of not less than $1,000,000 per occurrence and Workers’ Compensation Insurance as required by law. Upon request, Participant shall provide certificates of insurance no later than ninety (90) days prior to the Event.
Force Majeure
In the event the event is not held as a result of any cause not reasonably within OSMOSIS’s control (including, without limitation, acts of terrorism, unavailability of transportation that prevents the occurrence of the exhibition, acts of God, war, civil disturbances, declaration of national emergency, accidents or labor disputes, fire, storms, etc.) then both parties will be relieved of performance of their obligations under this agreement (and any accompanying payment obligations) to the extent such performance is so directly limited or prevented, without liability of any kind.
Standards of Conduct
Participant shall conduct all activities in a professional, lawful, and ethical manner consistent with OSMOSIS standards. Prohibited activites are defined as obstruction of aisles or access, distribution of unauthorized materials, excessive noise or disruption, offensive, discriminatory, or unsafe conduct. OSMOSIS reserves sole discretion to modify, restrict, or terminate any exhibit or activity deemed inappropriate or harmful to the Event.
Removal of Exhibits and Materials
No exhibit or part of exhibit may be removed until after the closing hour of the last date of the Event unless other arrangements have been made in advance. Exhibits must be removed from the building by the time specified. In the event that the Exhibitor/Sponsor fails to remove its exhibit in the allotted time, OSMOSIS reserves the right, at the Exhibitor/Sponsor’s expense, to ship or store the exhibit through a carrier of OSMOSIS’s choosing.
Compliance With Laws and Venue Rules
Exhibitor/Sponsor shall abide by and observe all laws, rules, regulations, and ordinances of any applicable government authority and all rules of the Exhibition Hall.
Intellectual Property and Media Rights
Participant grants OSMOSIS a non-exclusive, royalty-free, worldwide, revocable license to use Participant’s name, logo, and trademarks for Event promotion. All usage shall conform to Participant’s established brand guidelines. Sponsored or co-branded materials require prior written approval. Participant grants OSMOSIS the right to photograph, record, and publish images and recordings containing Participant’s exhibits, trademarks, and personnel for marketing, archival, and promotional purposes.
Amendments and Interpretations
OSMOSIS retains authority to interpret or amend Event policies that are not covered in this agreement. Written amendments communicated to Participants shall become part of this agreement. No oral modifications shall be binding.
Payment Terms
All payments must be received in full prior to the event. Payments must be made in U.S. dollars (USD) unless otherwise specified on the invoice. ACH or wire transfers available. For billing questions, invoicing, and wire transfer instructions, please contact Bret Anderson, Director of Operations, at [email protected].
Cancellation Policy
Cancellation requests by the participant are not refunded. All cancellations must be submitted in writing to OSMOSIS. The date of receipt of the Participant’s written cancellation notice will be the official cancellation date. If exhibit space or sponsorship is canceled on or before 45 days prior to event, the supporter will be responsible for 50% of the total fee. No refunds will be provided for cancellation requests made within 44 days of the event. Any company requesting payment terms later than NET 30 days from the invoice date agrees to pay a deposit equivalent to the cancellation processing fee (50%). All funds paid are non-transferable.
Entire Agreement
This Agreement constitutes the entire agreement between the Parties regarding Event participation. It supersedes all prior agreements, representations, and understandings. If any provision is invalid, the remaining provisions shall remain in effect.
Acknowledgment and Acceptance
By executing this Agreement, the Participant acknowledges that it has read, understands, and agrees to be bound by all terms and conditions herein.
CONTACT US
In order to resolve a complaint regarding the Site or to receive further information regarding use of the Site, please contact us at:
OSMOSIS Association
593 Ringwood Avenue
Wanaque, NJ 07465
United States
Updated December 27th, 2023
This privacy policy (“Privacy Policy” or “Policy”) explains how OSMOSIS Institute (OI) and its subsidiaries and affiliates, which are set forth below (collectively, “OI”, “We” and “Us”) process information on our websites, our digital applications, online stores (collectively, the “Stores”), related to OI events, or through the use of third-party subscription pages and/or offline subscription forms and requests, for print and digital magazines, websites and other editorial properties published by OI (the “Publications”) that are linked to or contain the URL for this Privacy Policy (all of the foregoing, collectively, “Services”) and that OI may collect offline or from third parties. Third-party subscription pages for Publications and other interactive web and digital pages where we collect information about you are considered “Services” when linked to this Privacy Policy, but this Policy does not otherwise apply to other information collected through the third party website(s). This Privacy Policy is incorporated into and subject to the Terms of Service. If you do not agree to the Terms of Service and this Privacy Policy, you must discontinue using the Services and all components and features therein. By using the Services, you acknowledge you have read and understand this Privacy Policy.
For the purposes of data protection laws, OI is the data controller. OI’s address is
OSMOSIS Institute
593 Ringwood Avenue
Wanaque, NJ 07465
OI’s subsidiaries and affiliates include OSMOSIS Institute. For the avoidance of doubt, this Policy does not apply to any websites operated by third parties publishing foreign editions of the Publications and related websites and digital properties.
We obtain information from or about you when you use our Services. The information we collect and the purposes for which we use depend on the specific Services you use and how you interact with OI. For example, we collect the information you provide when you enter a contest, complete a survey, participate in a reader panel, register for a part of our Services, register for an event, make a purchase, request a refund, participate in our social networking features, subscribe to our Publications or newsletters, or send us an email or feedback. If you post material to any forums or our social networking features or other community boards offered on our Services, such materials will be collected and some information, including your posted pseudonym, may be publicly available for others to view. We, or our service providers on our behalf, may collect the following information about you or your use of the Services:
Information You Provide to Us:
Information We Collect Automatically:
Information from Third Parties:
We may also collect the information outlined above (except “Other Information You Choose to Provide”), such as contact information, demographic and social media information, from other sources such as public and commercial data sources, affiliates, entities providing conferences and other events, marketers, social media networks, third party advertising partners in accordance with your privacy preferences on such services, and partners such as those providing surveys or operating sweepstakes for or with us. We use this information to update, validate or supplement the information that you provide or we collect automatically, to target our communications so that we can inform you of products, services and offers that may be of interest, and for internal research, analytics and improvement of our Services. If other users of the Services provide information about you, such as your name and mailing address, including to send a gift or to use our send-to-a-friend functionality, we collect that information from such users.
Depending on the Services you use and how you use them, We, or Our service providers, may use your information to:
OI may share or disclose information collected from and about you on the Services to other companies or individuals as set forth below:
If you are a visitor from the European Economic Area, our legal basis for collecting and using the information described above will depend on the information concerned and the context in which we collect it. We collect information from you:
We may also collect and use personal information in connection with your consent in other circumstances, which will be presented to you at the time of collection. You can revoke your consent at any time, though you might not be able to use a service or feature that requires the collection or use of that personal information.
Marketing Emails. If you want to stop receiving promotional e-mails from us (which we send pursuant to applicable law), click on the “unsubscribe” link in any promotional email from us. Please note that once we receive your request, it may take an additional period of time for your opt-out to become effective. We may still send you transactional communications such as receipts or updates to this Privacy Policy or our Terms of Service.
SMS Text Communications. You may opt-out of SMS messages from us (which we send pursuant to applicable law) by following the instructions provided in the message or by texting back STOP to the number we send the text from for that particular SMS message. When we receive an opt-out message from you for SMS messages, we may send a message confirming our receipt of your opt-out.
Analytics & Targeted Advertising. You may have the ability to accept or decline certain cookies for analytics & targeted advertising on our Services depending on your jurisdiction. Some analytics providers we partner with may provide specific opt-out mechanisms. For example, to prevent Google Analytics from using your information for analytics, please see the Google Analytics Opt-out Browser Add-on. You may choose whether to receive some forms of targeted advertising from many ad networks, audience segment providers, ad-serving vendors, and other service providers by visiting websites operated by the Network Advertising Initiative and Digital Advertising Alliance or if you are a user in the European Economic Area, Your Online Choices. Many mobile devices allow you to opt-out of targeted advertising for mobile apps using the settings within the mobile app or your mobile device. For more information, please check your mobile settings. You can also manage your preferences regarding our cookie-based advertising, in the “Cookie Management” section in our Cookie Notice below. Please note that if you exercise the opt out choices above, you will still see advertising when you use the Services, but it will not be tailored to you based on your online behavior over time.
Do Not Track. OI does not act on “do not track” requests from your browser because, this way, we are able to personalize your experiences on our Services.
Privacy Information for California Residents. If you are a California resident, California law requires us to provide you with some additional information regarding your rights with respect to your “personal information” (as defined in the California Consumer Privacy Act (“CCPA”)).
Subscribers to our Publications may change their subscription-related mail and email preferences at any time as follows:
NOTE: changing your subscription-related preferences does not change your non-subscription-related email preferences, including for email alerts and newsletters, special offers from our brands, and promotional emails from third parties, which are set via the preference center on each individual Website listed here.
Despite your indicated preferences, we may send you service related communications, including notices about your subscription, and we may continue disclosing your information to third parties as set forth under the Service Provider Use, the Legal Use and the Acquisition Use sections above.
We keep your information for no longer than necessary for the purposes for which it is processed. The length of time for which we retain information depends on the purposes for which we collected and use it and/or as required to comply with applicable laws.
We use and allow certain other companies to use certain tracking technologies, including cookies, web beacons, and other similar technologies (collectively, “Cookies”) on the Services. To see an explanation what these technologies are and why we use them, as well as your rights to control our use of them please see our cookie notice (“Cookie Notice”). We endeavor to adhere to the Digital Advertising Alliance’s (DAA) self-regulatory principles governing interest-based advertising.
When you are on the Services, you may be directed to other websites that are operated and controlled by third parties that we do not control. We are not responsible for the privacy practices employed by any of these third parties. If you access a third-party website from the Services, you do so at your own risk, and you understand that this Privacy Policy does not apply to your use of such websites.
We implement appropriate administrative, technical and security safeguards to help prevent unauthorized access, use, or disclosure of the information we collect. However, no systems can be completely secure. Therefore, while OI uses reasonable efforts to protect your information, OI cannot guarantee its absolute security, and your use of the Services indicates your agreement to assume this risk.
The Services are for a general audience and are not designed or intended for use by children, especially those under age thirteen (13) or sixteen (16) in the EU.
The Services are operated in the United States of America (USA) and are intended for users located in the USA. If you are located outside of the USA, please note that the information you provide to us will be processed in the USA, where laws regarding processing of personal data may be less stringent than the laws in your country. Where applicable law requires certain mechanisms or safeguards prior to the transfer of data from another entity in another jurisdiction to the United States, we will implement such safeguards.
We reserve the right to change this Privacy Policy at any time without prior notice. Any changes will be effective immediately upon the posting of the revised Privacy Policy.
If you choose to access the Services, subscribe to our Publications or use any of our Services, any dispute over privacy is subject to our Terms of Use, including limitations on damages, resolution of disputes by binding arbitration, and application of the laws of the United States, and the State of New Jersey. This Privacy Policy does not create rights enforceable by third parties.
If you have any questions or concerns about any aspect of this Privacy Policy, please contact our Data Privacy Officer at the address set forth below.
Data Privacy Officer
OSMOSIS Institute
593 Ringwood Avenue
Wanaque, NJ 07465
Cookies and Other Tracking Technologies (“Cookie Notice)
Last Updated Date: October 9th, 2023.
What are Cookies? Cookies and other tracking technologies on the Services, including but not limited to web beacons/GIFs, pixels, and SDKs (together “Cookies” unless otherwise stated), are small files or technologies that are placed on that are placed on your computer or mobile device when you visit online site, service or app. They are used to recognize visitors across one or more browsing sessions and across one or more sites. Cookies help enable certain features (like remembering you so you do not have to re-log in), improve the Services, and deliver advertising.
We use Cookies:
Cookies can be set by the site or service you are visiting (“first-party Cookies”) or by a third party, such as analytics or advertising services (“third-party Cookies”). Third parties may collect and use information as we have described in this Notice and our Privacy Policy and pursuant to their own privacy policies.
Types of Cookies
Our Services use the following types of first and third-party Cookies. To make choices about Cookies, please follow the instructions below under the section Cookie Management
Cookie Management.
You can use the methods described below to manage certain Cookies. You must take such steps on each browser or device that you use. If you change or upgrade your browser or device, or delete your Cookies, you may need to use these opt-out tools again. Some Cookie-management solutions also rely on Cookies, so please adjust your browser Cookie settings carefully. We do not maintain or control the third-party or browser or device level opt-out mechanisms and settings below and are not responsible for their operation.
Consequences of Deactivation of Cookies: If you disable or remove Cookies, some parts of the Services may not function properly. Information may still be collected and used for other purposes, such as internal operations and to remember your opt-out preferences.
Consequences of Deactivation of Cookies: If you disable or remove Cookies, some parts of the Services may not function properly. Information may still be collected and used for other purposes, such as internal operations and to remember your opt-out preferences.
List of third-party partners as of October 9th, 2023
To see a list of our third party partners as of the date noted above, please see below. This list may be updated from time to time.
| Ad Servers: | Perfect Audience Clicky |
| Tracking Vendors: | Clicky Reach Penguin Google Analytics |